Employment & Volunteer Opportunities

The Director of Festival Operations joins the Institute at a pivotal moment of artistic growth and organizational momentum, contributing to an anniversary season that both celebrates three decades of achievement and positions the Institute for an ambitious future.

Reporting to the President & CEO, the Director of Festival Operations oversees all administrative and operational dimensions of the Summer Program — including Junior and Senior Divisions — and the accompanying Festival of Concerts. This highly visible leadership role calls for exceptional organizational ability, sound judgment, emotional intelligence, and a deeply collaborative approach.

The Director of Festival Operations plays a central role in ensuring a seamless experience for students, faculty, audiences, and community partners while upholding the Institute’s culture of professionalism, responsiveness, and high artistic standards.

Key Responsibilities
Working in close partnership with senior leadership — including the Artistic Director and the Director of Marketing & Development — the Director of Festival Operations leads the planning and execution of all summer operations.

Responsibilities include:

• Developing and executing the master schedule for the Summer Program and Festival.
• Overseeing staff leadership, operational logistics, and concert production.
• Directing housing, transportation, and faculty support services.
• Recruiting, supervising, and developing summer staff and interns while ensuring all activities are appropriately staffed.
• Maintaining and refining operational systems, manuals, and procedures.
• Coordinating move-in and move-out across multiple campus and performance facilities.
• Managing the timely distribution of repertory, scores, travel details, medical documentation, and other essential materials.
• Serving as primary liaison to university partners and key campus departments.
• Overseeing vendor relationships, including catering and hospitality services.

Leadership & Team Culture
The Director of Festival Operations leads a talented seasonal workforce and is instrumental in cultivating a professional, mission-driven culture. The successful candidate will:

• Lead with clarity, composure, and accountability.
• Foster an inclusive and collaborative working environment.
• Communicate with diplomacy and authority across a wide range of stakeholders.
• Demonstrate agility and solutions-oriented thinking in a fast-paced festival setting.
• Inspire trust while encouraging open exchange of ideas and perspectives.
• Represent the Institute with professionalism in all external interactions.
• Champion adherence to the Institute’s Behavioral Standards Guide.

Qualifications

• Bachelor’s degree required; advanced degree preferred.
• Five or more years of progressively responsible experience in arts, nonprofit, festival, or educational administration strongly preferred.
• Demonstrated success leading teams and managing complex operations.
• Exceptional organizational and communication skills.
• High level of operational and technological fluency.
• Ability to lead across artistic, residential, and administrative functions.
• Genuine commitment to the mission and values of the Heifetz International Music Institute.

Compensation & Benefits
This is a full-time seasonal leadership position running June 1 – August 10, 2026, with required on-site residency in Staunton, VA from June 14 – August 4, 2026. Private housing and all meals are provided during the residency period. Salary is competitive and commensurate with experience.

POSITIONS AVAILABLE: 1
IMMEDIATE SUPERVISOR: Director of Administration & Operations
POSITION TYPE: In-Person, Full-Time Temporary

DATES OF EMPLOYMENT: June 10 – August 3, 2026

• Online Training: 6/10/26 – 6/11/26
• Staff Arrival Date: 6/14/26
• In-Person Training: 6/15/26 – 6/18/26
• Summer Festival: 6/19/26 – 8/01/26
• Staff Departure Date: 8/03/26

The Scheduling Coordinator will work in one of the Institute’s administrative offices and, as such, is expected to dress in appropriate attire. Ripped jeans, mini skirts, halter-tops, tank tops, shorts, and t-shirts with graphics are discouraged during business hours and concerts.

Requirements for the Scheduling Coordinator position are as follows:

• A high school diploma is required and a bachelor’s degree (or current enrollment in a bachelor’s degree program) in music performance, music education, or arts administration is preferred
• Experience with scheduling and/or resource management in a professional setting
• Knowledge or experience in classical music
• Comfortable making phone calls and writing emails
• Ability to complete tasks in a self-directed manner
• Responsive and attentive to communications during business hours
• Ability to healthily cope with stressful and demanding situations
• Adheres to the Heifetz Institute policies and procedures in accordance with the mission and philosophy of the program.

Responsibilities of the Scheduling Coordinator are as follows:

• Assist in creation of all student & faculty schedules
• Find quick and effective solutions to scheduling issues as they arise
• Communicate routine and emergency schedule updates to the appropriate parties
• Act as a resource for definitive schedule information to faculty and students
• Staff concerts and/or special events as required
• Attend all assigned meetings
• Complete other duties as assigned.

Compensation
Compensation is $3,500 for the contracted period. Housing and meals will be provided for the duration of the contract. Employment is contingent upon the signing of a contract by the Scheduling Coordinator and the Heifetz Institute, as well as passing a background check. The Scheduling Coordinator will be responsible for their own transportation costs to and from the Institute.

POSITIONS AVAILABLE: 5
IMMEDIATE SUPERVISOR: Director of Festival Operations; President & CEO
POSITION TYPE: In-Person, Full-Time Temporary

DATES OF EMPLOYMENT: June 10 – August 3, 2026 

• Online Training: 6/10/26 – 6/11/26
• Staff Arrival Date: 6/14/26
• In-Person Training: 6/15/26 – 6/18/26
• Summer Festival: 6/19/26 – 8/01/26
• Staff Departure Date: 8/03/26 

Due to the collaborative nature of the position, the Artistic Coordinator should be an individual with strong interpersonal skills, including  effective communication and respectful demeanor with demonstrated knowledge of string repertoire. Additionally, a successful Artistic Coordinator will have professional experience with and/or aptitude for customer service and problem solving. The Artistic Coordinator will work in the Institute’s administrative offices & teaching facilities and, as such, is expected to dress in appropriate attire. Clothing such as ripped jeans, mini skirts, halter-tops, tank tops, shorts, flip-flops and t-shirts with graphics are discouraged during business hours and concerts. 

Requirements for the Artistic Coordinator position are as follows:

• A high school diploma is required and a bachelor’s degree (or current enrollment in a bachelor’s degree program) in music performance, music education, or arts administration is preferred
• Experience with customer service and/or resource management in a professional setting
• Knowledge or experience in classical music
• Comfortable making phone calls and writing emails
• Ability to complete tasks in a self-directed manner
• Ability to cope in a healthy manner with stressful and demanding situations
• Adherence to Heifetz Institute policies and procedures in accordance with the mission and philosophy of the program.

Responsibilities of the Artistic Coordinator are as follows:

• Respond and attend to communications during expanded business hours (8:00 – 22:00)
• Handle student and faculty requests and information by connecting them to the appropriate resource or relaying the information to the appropriate staff member
• Ensure correct set-up of assigned faculty studios on a daily basis
• Handle day-to-day assigned studio needs
• Provide administrative support, as needed
• Staff concerts and/or special events as required
• Attend all assigned meetings
• Complete other duties as assigned.

Compensation
Compensation is $2,500-$3,500, contingent on experience, for the employment period. Single-room housing and meals will be provided for the duration of the on-site employment period. Employment is contingent upon the signing of an Employment Agreement  by the Artistic Coordinator and the Heifetz Institute, as well as passing a background check. The Artistic Coordinator will be responsible for their own transportation costs to and from the Institute.

POSITIONS AVAILABLE: 1
IMMEDIATE SUPERVISOR: Director of Marketing & Development
POSITION TYPE: In-Person, Full-Time Temporary

DATES OF EMPLOYMENT: June 10 – August 3, 2026 

• Online Training: 6/10/26 – 6/11/26
• Staff Arrival Date: 6/14/26
• In-Person Training: 6/15/26 – 6/18/26
• Summer Festival: 6/19/26 – 8/01/26
• Staff Departure Date: 8/03/26

Working in conjunction with the Director of Marketing & Development, the Community Outreach & Donor Relations Assistant’s primary responsibility is to provide administrative support, coordinate the day-to-day logistics of our various outreach and donor events, as well as communicating with our constituent—including donors, scholarship teams—and assist with the daily needs of the development team. Additionally, the Community Outreach & Donor Relations Assistant will be responsible for liaising with event vendors and providing on-the-ground support and assisting with event management. The Community Outreach & Donor Relations Assistant is expected to dress in appropriate attire. Clothing such as ripped jeans, mini skirts, halter-tops, tank tops, shorts, flip flops, and t-shirts with graphics are discouraged during business hours and concerts.

Requirements of the Community Outreach & Donor Relations Assistant are as follows:

• Bachelor’s degree or equivalent level of experience required
• Experience with development and fundraising highly preferred
• Experience in event management, a plus
• Ability to interact confidently with faculty, students, administration, donors, board members, and audience members
• Exhibit excellent organization, communication, and proofreading/editing skills
• Ability to uphold a demanding schedule
• Competency in Microsoft Office and Google Suite products
• Ability to lift up to 50 lbs, some physical labor may be required
• Possess a valid driver’s license.

Responsibilities of the Community Outreach & Donor Relations Assistant are as follows:

• Plan, execute, and staff outreach activities
• Coordinate with musicians and staff assigned to perform in outreach activities
• Prepare and provide sheet music and itineraries to assigned musicians
• Liaise with vendors for donor events
• Assist Marketing & Development Director with communications between the Institute and its donor base
• Assist with preparations for the Institute’s Board Weekend
• Participate in staff meetings
• Provide administrative support, as needed
• Complete other duties as assigned.

Compensation
Compensation is $3,000-$3,500 contingent on experience, for the employment period. Housing and meals will be provided for the duration of the employment. Employment is contingent upon the signing of an Employment Agreement by the Community Outreach & Donor Relations Assistant and the Heifetz Institute, as well as passing a background check. The Community Outreach & Donor Relations Assistant will be responsible for their own transportation costs to and from the Institute.

POSITIONS AVAILABLE: 2
IMMEDIATE SUPERVISORS: (Dependent on Assignment)
POSITION TYPE: In-Person, Full-Time Temporary

DATES OF EMPLOYMENT: June 10 – August 3, 2026 

• Online Training: 6/10/26 – 6/11/26
• Staff Arrival Date: 6/14/26
• In-Person Training: 6/15/26 – 6/18/26
• Summer Festival: 6/19/26 – 8/01/26
• Staff Departure Date: 8/03/26

The Festival Intern will work in the Institute’s administrative offices & teaching facilities and, as such, is expected to dress in appropriate attire. Clothing such as ripped jeans, mini skirts, halter-tops, tank tops, shorts, flip flops, and t-shirts with graphics are discouraged during business hours and concerts.

Requirements for the Festival Intern position are as follows:

• A high school diploma is required, current enrollment in bachelor’s degree in music performance, music education, or arts administration is preferred
• Knowledge or experience in classical music
• Strong administrative skills and familiarity with GSuite applications
• Ability to cope in a healthy manner with stressful and demanding situations
• Adherence- to Heifetz Institute policies and procedures in accordance with the mission and philosophy of the program.

Responsibilities of the Festival Intern are as follows:

• Respond and attend to communications during expanded business hours (8:00 – 22:00)
• Work closely with the Festival Director, Operations Manager, and Jr. Division Coordinator in managing the day-to-day needs the Institute
• Maintain office hours during the week
• Help with fielding student questions and connecting them to the appropriate staff members
• Provide administrative assistance to team members, as needed
• Staff concerts, concert receptions, and special events, as needed
• Participate in assigned meeting
• Complete other duties as assigned.

Compensation
Compensation is $2,000-$3,000 contingent on experience, for the employment period. Housing and meals will be provided for the duration of the employment. Employment is contingent upon the signing of an Employment Agreement by the Festival Intern and the Heifetz Institute, as well as passing a background check. The Festival Intern will be responsible for their own transportation costs to and from the Institute.

POSITIONS AVAILABLE: 1
IMMEDIATE SUPERVISOR: Director of Marketing & Development
POSITION TYPE: In-Person, Full-Time Temporary

DATES OF EMPLOYMENT: June 10 – August 3, 2026

• Online Training: 6/10/26 – 6/11/26
• Staff Arrival Date: 6/14/26
• In-Person Training: 6/15/26 – 6/18/26
• Summer Festival: 6/19/26 – 8/01/26
• Staff Departure Date: 8/03/26

Due to the collaborative nature of the position, the Communications & Content Creation Assistant should be an individual with strong interpersonal skills including effective communication and respectful demeanor. Additionally, a successful Marketing Intern will have experience with and/or aptitude for problem solving under stressful circumstances.

The Communications & Content Creation Assistant will work in one of the Institute’s administrative offices and, as such, is expected to dress in appropriate attire. Clothing such as ripped jeans, mini skirts, halter-tops, tank tops, shorts, flip flops, and t-shirts with graphics are discouraged during business hours and concerts. 

Requirements for the Communications & Content Creation Assistant position are as follows:

• Bachelor’s degree (or working towards one) in Communications, Marketing, Journalism, Arts Administration, or a related field.
• 1-2 years of experience in communications, social media management, content creation, or a similar role (internship experience counts).
• Ability to complete tasks in a self-directed manner
• Responsive and attentive to communications during business hours
• Adherence to Heifetz Institute policies and procedures in accordance with the mission and philosophy of the program
• Experience with the Google suite of tools, including Drive, Sheets, and Docs
• Excellent written and verbal communication skills, with the ability to adapt tone and style for different audiences and platforms
• Strong understanding of social media platforms (Facebook, Instagram, Twitter, TikTok, etc.) and their best practices
• Proficiency in content creation tools such as Canva or similar software
• Proficiency in Google suite of tools (Drive, Sheets, and Docs), and preferably Airtable
• Proficiency in basic website management (preferably on WordPress)
• Basic photography and videography skills, including editing
• Ability to manage multiple projects and meet deadlines in a fast-paced environment
• Strong organizational skills and attention to detail
• Creativity and a passion for storytelling.

Responsibilities of the Communications & Content Creation Assistant are as follows:

• Develop and execute content for social media platforms, email newsletters, and the organization’s website to promote the festival and engage the community
• Assist in creating press releases, blog posts, and other written materials
• Capture and edit photos and videos during events for promotional use
• Monitor and respond to comments and messages on social media in a timely and professional manner
• Collaborate with the marketing team to develop and implement communication strategies
• Maintain an up-to-date content calendar and track campaign performance
• Update website and event calendar with up-to-date information
• Assist with the design and production of promotional materials such as posters, flyers, and programs
• Support other festival-related communications and administrative tasks as needed
• Attend assigned meetings
• Complete other duties as assigned.

Compensation
Compensation is $3,000-$4,000 contingent on experience, for the employment period. Housing and meals will be provided for the duration of the employment. Employment is contingent upon the signing of an Employment Agreement by the Communications & Content Creation Assistant and the Heifetz Institute, as well as passing a background check. The Communications & Content Creation Assistant will be responsible for their own transportation costs to and from the Institute.

POSITIONS AVAILABLE: 1
IMMEDIATE REPORTING POSITION: Accounts & Operations Manager
POSITION TYPE: In-Person, Part-Time Independent Contactor

DATES OF HIRING: June 10 – August 3, 2026 

• Online Training: 6/10/26 – 6/11/26
• Staff Arrival Date: 6/14/26
• In-Person Training: 6/15/26 – 6/18/26
• Summer Festival: 6/19/26 – 8/01/26
• Staff Departure Date: 8/03/26

Due to the interfacing nature of the position, the Driver should be an individual with strong interpersonal skills including polite communication and respectful demeanor. Additionally, a successful Driver will have experience safely operating larger passenger vehicles (minivans and 12-seat vans). The Driver will come into contact with many of the Institute’s prestigious faculty & guests  and, as such, is expected to dress in appropriate attire when performing their duties. A background check is required.

Requirements for the Driver position are as follows:

• Must have a valid U.S. driver’s license and proof of U.S. citizenship
• Experience driving larger passenger vehicles (minivans & 12-seat vans); CDL with Passenger Endorsement a plus (not required)
• Clean driving record
• 25+ years of age (for driving rented vehicles)
• Responsive and attentive to communications during business hours
• Ability to cope in a healthy manner with fast-paced and demanding situations
• Adherence to Heifetz Institute policies and procedures in accordance with the mission and philosophy of the program.

Responsibilities of the Shuttle Driver are as follows:

• Safely and efficiently completing assigned daily  shuttle routes (weekdays and some weekends)
• Safely and efficiently completing assigned pick-ups/drop-offs at ports of travel (scheduled at least 2 weeks in advance)
• Attend assigned meetings
• Complete other duties as assigned.

Compensation
Compensation is contingent upon experience. Hiring is contingent upon the signing of a contract by the Driver and the Heifetz Institute, as well as passing a background check. The Driver will be responsible for their own transportation costs to and from the Institute. 

POSITIONS AVAILABLE: 1
IMMEDIATE SUPERVISOR: Director of Festival Operations
POSITION TYPE: In-Person, Full-Time Temporary

DATES OF EMPLOYMENT: June 10 – August 3, 2026 

• Online Training: 6/10/26 – 6/11/26
• Staff Arrival Date: 6/14/26
• In-Person Training: 6/15/26 – 6/18/26
• Summer Festival: 6/19/26 – 8/01/26
• Staff Departure Date: 8/03/26
• The Student Life Coordinator will work in the Institute’s administrative offices & teaching facilities and, as such, is expected to dress in appropriate attire. Clothing such as ripped jeans, mini skirts, halter-tops, tank tops, shorts, flip flops, and t-shirts with graphics are discouraged during business hours and concerts. 

Requirements for the Student Life Coordinator position are as follows:

• Must be at least 21 years of age
• Undergraduate degree in education, student affairs, music performance or related field, preferred
• Experience working in Student Life in a university of summer program setting, required
• Experience with event management and basic accounting skills, required
• Background in classical music, preferred
• Experience with conflict resolution, preferred
• Experience with Residence Life on-duty responsibilities, preferred
• Ability to cope in a healthy manner with stressful and demanding situations
• Adherence to Heifetz Institute policies and procedures in accordance with the mission and philosophy of the program.

Responsibilities of the Student Life Coordinator are as follows:

• Respond and attend to communications during expanded business hours (8:00 – 22:00)
• Provide full logistical organization of student events
• Student Life budget oversight
• Oversee team of Resident Assistants
• Manage duty rotation
• Hold weekly Residence Hall meetings to convey important information
• Help facilitate weekly or bi-weekly recreational student activities
• Hold residents accountable for their behavior
• Educate residents on the policies and procedures of the Institute
• Role model positive attitudes and behaviors
• Help facilitate an environment that allows students to meet their goals
• Mediate disputes and thereby provide opportunities for residents to view the world from different perspectives
• Serve as a resource and liaison for all studios, with particular focus on students in the 21+ dormitory
• Provide helping skills for residents in need
• Support and enforce the policies and procedures of the Faculty and Administration
• Keep track of resident occupancy
• Respond to all requests and emergencies during duty hours
• Document policy violations
• Report maintenance, health, safety, and facility concerns
• Attend assigned meetings
• Complete other duties as assigned.

Compensation
Compensation is $4,000 – $5,000 for the employment period depending on experience. Housing and meals will be provided for the duration of the employment. Employment is contingent upon the signing of an Employment Agreement by the Student Life Coordinator and the Heifetz Institute, as well as passing a background check. The Student Life Coordinator will be responsible for their own transportation costs to and from the Institute.

POSITIONS AVAILABLE: 6
IMMEDIATE SUPERVISOR: Director of Student Life 
POSITION TYPE: In-Person, Full-Time Temporary

DATES OF EMPLOYMENT: June 10 – August 3, 2026 

• Online Training: 6/10/26 – 6/11/26
• Staff Arrival Date: 6/14/26
• In-Person Training: 6/15/26 – 6/18/26
• Summer Festival: 6/19/26 – 8/01/26
• Staff Departure Date: 8/03/26

Requirements for the Resident Assistant position are as follows:

• Must be at least 21 years of age
• Bachelor’s degree in education or music related field
• Knowledge or experience in classical music
• Experience working in Student Life or Student Affairs
• Ability to cope in a healthy manner with stressful and demanding situations
• Adherence to Heifetz Institute policies and procedures in accordance with the mission and philosophy of the program.

Responsibilities of the Resident Assistant are as follows:

• Respond and attend to communications during expanded business hours (8:00 – 22:00)
• The main responsibility of the Resident Advisor is to be available and to “be present;” e.g., to provide support, encouragement and leadership to his/her residential community 
• The RA helps to facilitate a positive living and learning environment by building relationships with his/her residents, and assisting them in developing positive relationships with each other
• Hold weekly Residence Hall meetings to convey important information
• Help facilitate weekly or bi-weekly recreational student activities
• Hold residents accountable for their behavior
• Educate residents on the policies and procedures of the Institute
• Role model positive attitudes and behaviors
• Help facilitate an environment that allows students to meet their goals
• Mediate disputes and thereby providing opportunities for residents to view the world from different perspectives
• Serve as a resource and liaison 
• Provide helping skills for residents in need
• Support and enforce the policies and procedures of the Faculty and Administration
• Keep track of resident occupancy
• Respond to all requests and emergencies during duty hours 
• Document policy violations
• Report maintenance, health, safety, and facility concerns
• Attend assigned meetings
• Complete other duties as assigned.

The Resident Assistant will work in the Institute’s administrative offices & teaching facilities and, as such, is expected to dress in appropriate attire. Clothing such as ripped jeans, mini skirts, halter-tops, tank tops, shorts, flip flops, and t-shirts with graphics are discouraged during business hours and concerts. 

Compensation
Compensation is $3,000-$3,500 contingent on experience, for the employment period. Housing and meals will be provided for the duration of the employment. Employment is contingent upon the signing of an Employment Agreement by the Resident Assistant and the Heifetz Institute, as well as passing a background check. The Resident Assistant will be responsible for their own transportation costs to and from the Institute.

POSITIONS AVAILABLE: 3
IMMEDIATE SUPERVISOR: Director of Multimedia
POSITION TYPE: In-Person, Full-Time Temporary

DATES OF EMPLOYMENT: June 10 – August 3, 2026 

• Online Training: 6/10/26 – 6/11/26
• Staff Arrival Date: 6/14/26
• In-Person Training: 6/15/26 – 6/18/26
• Summer Festival: 6/19/26 – 8/01/26
• Staff Departure Date: 8/03/26

Responsibilities of the position include, but are not limited to:

• Capture video and/or audio of all Heifetz performances (over 50), as assigned
• Edit, produce, and archive footage and/or audio
• Provide input over creative direction of content
• Regularly update social media accounts for the duration of the Summer Institute
• Basic live sound mixing and production may be required
• Attend all  assigned meetings
• Complete other duties as assigned.

Qualifications:

• Bachelor’s degree in related field a plus
• Background in music desired, classical music preferred
• Excellent organization, communication, and proofreading/editing skills
• Ability to uphold a demanding schedule
• Ability to lift up to 50 lbs, some physical labor may be required
• Proficiency with the following programs: Adobe Premier; Adobe Photoshop; Adobe Illustrator; Adobe After Effects; Pro Tools (or similar Digital Audio Workstation [DAW])
• Provide a work sample with application

Gear:

• Provide their own computer
• Submit a list of available gear with your application

Compensation
Compensation is $3,000-$4,500 contingent on experience, for the employment period. Housing and meals will be provided for the duration of the employment. Employment is contingent upon the signing of an Employment Contract by the Multimedia Producer and the Heifetz Institute, as well as passing a background check. Multimedia Producer will be responsible for their own transportation costs to and from the Institute.

POSITIONS AVAILABLE: 4
IMMEDIATE SUPERVISOR: Director of Multimedia
POSITION TYPE: In-Person, Full-Time Temporary

DATES OF EMPLOYMENT: June 10 – August 3, 2026

• Online Training: 6/10/26 – 6/12/26
• Staff Arrival Date: 6/14/26
• In-Person Training: 6/15/26 – 6/18/26
• Summer Festival: 6/19/26 – 8/01/26
• Staff Departure Date: 8/03/26

Qualifications: 

Multimedia Interns must be enrolled at an accredited institution and shall be receiving tuition credit for this work to be performed on site at the Institute. In order to receive such credits, interns must be onsite at the Institute for the period specified above, and receive a minimum satisfactory rating from the Director of Multimedia and/or their designee.

Knowledge: Applicants must have experience recording live classical music concerts including but not limited to solo violin, viola and cello (with or without piano), string chamber groups and small chamber ensembles; working and editing with Avid ProTools; an understanding of microphone placement techniques with a focus on accurate concert replication; a knowledge of various microphones and their functions; and set-up and strike of recording equipment.

Applicants are not required to have prior live sound experience but will be expected to learn various roles and functions of setting up for live sound reinforcement and recording. Video production experience is not required but familiarity with the basic functions of DSLR video capture and editing within Adobe Premiere CC is highly encouraged. 

Responsibilities of the position include, but are not limited to:

• Capture video and/or audio of all Heifetz performances (over 50), as assigned
• Edit, produce, and archive footage and/or audio
• Provide input over creative direction of content
• Regularly update social media accounts for the duration of the Summer Institute
• Basic live sound mixing and production may be required
• Attend all  assigned meetings
• Complete other duties as assigned.

Qualifications:

• Background in music desired, classical music preferred
• Demonstrated experience or study in audio engineering 
• Excellent organization, communication, and proofreading/editing skills
• Ability to uphold a demanding schedule
• Ability to lift up to 50 lbs, some physical labor may be required
• Proficiency with the following programs: Adobe Premier; Adobe Photoshop; Adobe Illustrator; Adobe After Effects; Pro Tools (or similar Digital Audio Workstation [DAW])
• Provide a work sample with application

Compensation
Compensation is $3,000-$3,500 contingent on experience, for the employment period. Housing and meals will be provided for the duration of the employment. Employment is contingent upon the signing of an Employment Agreement by the Multimedia Intern and the Heifetz Institute, as well as passing a background check. The Multimedia Intern will be responsible for their own transportation costs to and from the Institute.

POSITIONS AVAILABLE: 1
IMMEDIATE SUPERVISOR: Artistic Director and President & CEO
POSITION TYPE: In-Person, Full-Time Temporary

DATES OF EMPLOYMENT: June 10 – August 3, 2026 

• Online Training: 6/10/26 – 6/11/26
• Staff Arrival Date: 6/14/26
• In-Person Training: 6/15/26 – 6/18/26
• Summer Festival: 6/19/26 – 8/01/26
• Staff Departure Date: 8/03/26

Due to the collaborative nature of the position, the Stage Manager should be an individual with strong interpersonal skills, including effective communication and respectful demeanor. Additionally, a successful Stage Manager will have experience with live production and personnel management.

The Stage Manager will work in all of the Institute’s concert venues and, as such, is expected to dress in appropriate attire that allows for the comfortable and safe movement of equipment. Concerts require the Stage Manager to wear all-black attire (including shoes). With the exception of the Heifetz t-shirt provided, no visible logos or brands are permitted at concerts. Clothing such as ripped jeans, mini skirts, halter-tops, tank tops, flip flops, and shorts are not acceptable attire for a concert uniform.

Requirements for the Stage Manager position are as follows:

• Bachelor’s degree (or equivalent experience) in music performance, theater production, or stage management is desired
• Experience with live event production and personnel management in a professional setting
• Ability to lift at least 50 pounds
• Knowledge or experience in classical music
• Ability to complete tasks in a self-directed manner
• Responsive and attentive to communications during business hours
• Ability to cope in a healthy manner with stressful and demanding situations
• Adherence to Heifetz Institute policies and procedures in accordance with the mission and philosophy of the program.

Responsibilities of the Stage Manager are as follows:

• Create stage plots, equipment lists, and personnel lists (stagehands) for all Institute concerts
• Review and sign off on rehearsal reports for all Institute dress rehearsals generated by Assistant Stage Manager
• Run all Institute concerts (exception: smaller productions may be run by the Assistant Stage Manager)
• Communicate with the Artistic Team regarding required changes and updates to concert programs and schedules
• Staff special events as required
• Attending all assigned meetings
• Complete other duties as assigned.

Compensation
Compensation is $5,000 for the employment period. Housing and meals will be provided for the duration of the employment. Employment is contingent upon the signing of an Employment Agreement by the Stage Manager and the Heifetz Institute, as well as passing a background check. The Stage Manager will be responsible for their own transportation costs to and from the Institute.

POSITIONS AVAILABLE: 1

IMMEDIATE SUPERVISOR: Stage Manager
POSITION TYPE: In-Person, Full-Time Temporary

DATES OF EMPLOYMENT: June 10 – August 3, 2026 

• Online Training: 6/10/26 – 6/11/26
• Staff Arrival Date: 6/14/26
• In-Person Training: 6/15/26 – 6/18/26
• Summer Festival: 6/19/26 – 8/01/26
• Staff Departure Date: 8/03/26

Due to the collaborative nature of the position, the Assistant Stage Manager should be an individual with strong interpersonal skills, including effective communication and respectful demeanor. Additionally, a successful Assistant Stage Manager will have experience with live production and personnel management.

The Assistant Stage Manager will work in all  of the Institute’s concert venues and, as such, is expected to dress in appropriate attire that allows for the comfortable and safe movement of equipment. Concerts require the Assistant Stage Manager to wear all-black attire (including shoes). With the exception of the Heifetz t-shirt provided, no visible logos or brands are permitted at concerts. Clothing such as ripped jeans, mini skirts, halter-tops, tank tops, flip flops, and shorts are not acceptable attire for a concert uniform.

Requirements for the Assistant Stage Manager position are as follows:

• A high school diploma is required and a bachelor’s degree or current enrollment in a BA program is preferred
• Experience with live event production (preferably classical music) and personnel management  in a professional setting
• Min. 1 year backstage experience (stagehand work, ASM, or SM work)
• Ability to lift at least 50 pounds
• Knowledge or experience in classical music
• Ability to complete tasks in a self-directed manner
• Responsive and attentive to communications during business hours
• Ability to cope in a healthy manner with stressful and demanding situations
• Adherence to the Heifetz Institute policies and procedures in accordance with the mission and philosophy of the program.

Responsibilities of the Assistant Stage Manager are as follows:

• Create stage plots, equipment lists, and personnel lists (stagehands) for all Institute concerts
• Generate rehearsal reports for all Institute dress rehearsals
• Run some Institute concerts
• Communicate with the Artistic Team regarding required changes and updates to concert programs and schedules
• Staff special events as required
• Attend all assigned meetings
• Complete other duties as assigned.

Compensation

Compensation is $4,000 for the employment period. Housing and meals will be provided for the duration of the employment. Employment is contingent upon the signing of an Employment Agreement by the Assistant Stage Manager and the Heifetz Institute, as well as passing a background check. The Assistant Stage Manager will be responsible for their own transportation costs to and from the Institute.

POSITIONS AVAILABLE: 1
IMMEDIATE SUPERVISOR: Director of Marketing & Development
POSITION TYPE: In-Person, Full-Time Temporary

DATES OF EMPLOYMENT: June 10 – August 3, 2026 

• Online Training: 6/10/26 – 6/11/26
• Staff Arrival Date: 6/14/26
• In-Person Training: 6/15/26 – 6/18/26
• Summer Festival: 6/19/26 – 8/01/26
• Staff Departure Date: 8/03/26

Working in conjunction with the Front of House Assistant, Stage Manager, Assistant Stage Manager, and other members of the concert operations team, the Front of House Manager’s primary responsibility is to oversee the day-to-day operations and logistics related to the Institute’s Festival of Concert’s events, including answering any questions, keeping track of ticket sales and check-ins, selling tickets at the door, working with the Marketing & Development Director in preparing the programs for each concert, assisting the Marketing & Development Associate with staffing any special events.

The Front of House Manager will work in the Institute’s concert venues & box office and, as such, is expected to dress in appropriate attire. Clothing such as ripped jeans, mini skirts, halter-tops, tank tops, shorts, flip flops, and t-shirts with graphics are discouraged during business hours and concerts.

Requirements for the Front of House Manager position are as follows:

• High school diploma or equivalent required; Bachelor’s degree in Arts Administration, Hospitality, Business, or a related field is a plus
• 2-3 years of experience in customer service, event management, or box office operations, preferably in the arts or entertainment industry
• Familiarity with ticketing systems (e.g., Arts People, Eventbrite, Tessitura, or other platforms) is highly desirable
• Proficiency in Canva and Google Suite
• Experience managing staff or volunteers is a plus
• Knowledge or experience in classical music
• Ability to cope in a healthy manner with fast-paced and demanding situations
• Adherence- to Heifetz Institute policies and procedures in accordance with the mission and philosophy of the program.

Responsibilities of the Front of House Manager are as follows:

• Respond and attend to communications during expanded business hours (8:00 – 22:00)
• Oversee all front-of-house operations, including ticket sales, will-call, and day-of-event customer interactions
• Manage box office operations, including setup, ticketing software, and reconciliation of sales and reports
• Prepare concert programs across multiple platforms, including print, digital, and live streams
• Recruit, train, and manage front-of-house staff and volunteers, ensuring a positive and efficient experience for patrons
• Act as the main point of contact for audience members during events, addressing questions, concerns, or accessibility requests
• Ensure the lobby, seating areas, and other patron spaces are welcoming, clean, and organized
• Collaborate with production and event teams to ensure smooth event operations, including seating assignments and house openings
• Maintain financial accuracy by reconciling ticket sales, deposits, and cash handling procedures
• Monitor audience flow and safety during events, addressing any emergencies or incidents as they arise
• Prepare post-event reports, including attendance data, sales figures, and feedback
• Comfortable standing, walking, and managing physical tasks for extended periods
• A team player with a passion for live music and creating an exceptional audience experience
• Attend all assigned meetings
• Complete other duties as assigned.

Compensation
Compensation is $3,100-$3,500 contingent on experience, for the employment period. Housing and meals will be provided for the duration of the employment. Employment is contingent upon the signing of an Employment Agreement by the Front of House Manager and the Heifetz Institute, as well as passing a background check. The Front of House Manager will be responsible for their own transportation costs to and from the Institute.

POSITIONS AVAILABLE: 1
IMMEDIATE SUPERVISOR: Front of House Manager
POSITION TYPE: In-Person, Full-Time Temporary

DATES OF EMPLOYMENT: June 10 – August 3, 2026 

• Online Training: 6/10/26 – 6/11/26
• Staff Arrival Date: 6/14/26
• In-Person Training: 6/15/26 – 6/18/26
• Summer Festival: 6/19/26 – 8/01/26
• Staff Departure Date: 8/03/26

Working in conjunction with the Front of House Manager, Stage Manager, Assistant Stage Manager, and other members of the concert operations team, the Front of House Assistant’s primary responsibility is to provide administrative support to the Front of House Manager, which includes, but is not limited to, selling tickets, preparing concert programs, tallying concert goer’s attendance. The Front of House Assistant will work in the Institute’s concert venues & box office and, as such, is expected to dress in appropriate attire. Clothing such as ripped jeans, mini skirts, halter-tops, tank tops, shorts, flip flops, and t-shirts with graphics are discouraged during business hours and concerts.

Requirements for the Front of House Assistant position are as follows:

• High school diploma or equivalent required; Bachelor’s degree in Arts Administration, Hospitality, Business, or a related field is a plus
• At least 1 year of experience in customer service, event management, or box office operations, preferably in the arts or entertainment industry
• Familiarity with ticketing systems (e.g., Arts People, Eventbrite, Tessitura, or other platforms) is highly desirable
• Proficiency in Canva and Google Suite
• Ability to cope in a healthy manner with fast-paced and demanding situations
• Adherence to the Heifetz Institute policies and procedures in accordance with the mission and philosophy of the program.

Responsibilities of the Front of House Assistant are as follows:

• Respond and attend to communications during expanded business hours (8:00 – 22:00)
• Assist with all front-of-house operations, including ticket sales, will-call, and day-of-event customer interactions
• Assist with box office operations, including setup, ticketing software, and reconciliation of sales and reports
• Prepare concert programs across multiple platforms, including print, digital, and live streams
• Act as a point of contact for audience members during events, addressing questions, concerns, or accessibility requests
• Ensure the lobby, seating areas, and other patron spaces are welcoming, clean, and organized
• Collaborate with production and event teams to ensure smooth event operations, including seating assignments and house openings
• Monitor audience flow and safety during events, addressing any emergencies or incidents as they arise
• Prepare post-event reports, including attendance data, sales figures, and feedback
• Comfortable standing, walking, and managing physical tasks for extended periods
• A team player with a passion for live music and creating an exceptional audience experience
• Attend all assigned meetings
• Complete other duties as assigned.

Compensation
Compensation is $2,500-$3,500 contingent on experience, for the employment  period. Housing and meals will be provided for the duration of the employment. Employment is contingent upon the signing of an Employment Agreement by the Front of House Assistant and the Heifetz Institute, as well as passing a background check. The Front of House Assistant will be responsible for their own transportation costs to and from the Institute.

POSITIONS AVAILABLE: 1
IMMEDIATE SUPERVISORS: President & CEO
POSITION TYPE: In-Person, Full-Time Temporary

DATES OF EMPLOYMENT: June 10 – August 3, 2026 

• Online Training: 6/10/26 – 6/11/26
• Staff Arrival Date: 6/14/26
• In-Person Training: 6/15/26 – 6/18/26
• Summer Festival: 6/19/26 – 8/01/26
• Staff Departure Date: 8/03/26

The Assistant Piano Technician is responsible for tuning, regulating, voicing, and maintaining all pianos used during the institute and festival to meet professional performance standards at the direction of the institute’s Piano Technician. This role ensures all instruments are in optimal condition for rehearsals and performances, working closely with artists and staff to address any tuning or repair needs promptly.

Education & Experience:

• Certification or formal training in piano technology from an accredited program or institution (e.g., Piano Technicians Guild [PTG] certification preferred)
• Minimum of 2 years of experience in piano tuning, regulation, voicing, and repair, preferably in a performance or festival setting
• Experience working with a variety of piano brands and models, including concert grand pianos.

Skills:

• Expertise in tuning pianos to professional performance standards
• Proficiency in diagnosing and addressing mechanical issues, including action regulation, string replacement, and minor repairs
• Strong understanding of piano acoustics and the ability to adapt tuning to different performance spaces and artist preferences
• Excellent attention to detail and problem-solving skills
• Ability to work independently and manage time effectively in a fast-paced environment.

Responsibilities:

• Tune, regulate, and voice pianos to meet the standards and preferences of festival performers and artistic staff
• Perform routine maintenance and minor repairs to ensure all pianos are in optimal condition throughout the festival
• Coordinate with festival staff to schedule tuning and maintenance in accordance with performance and rehearsal schedules
• Assess and prepare pianos for transportation or storage, as needed
• Maintain a detailed log of maintenance and repairs performed on each instrument
• Respond promptly to last-minute tuning or repair requests during rehearsals or performances
• Communicate with artists and festival staff to understand and meet specific instrument needs
• Attend all assigned meetings.

Additional Requirements:

• Physical ability to move and adjust pianos with appropriate tools and equipment
• A collaborative attitude and the ability to work calmly under pressure in a performance-focused environment
• Passion for music and a commitment to supporting high-caliber artistic performances.

Compensation
Compensation is $3,000 – $5,000 contingent on experience, for the employment period. Housing and meals will be provided for the duration of the employment. Employment is contingent upon the signing of an Employment Agreement by the Assistant Piano Technician and the Heifetz Institute, as well as passing a background check. The Assistant Piano Technician will be responsible for their own transportation costs to and from the Institute.