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Employment & Volunteer Opportunities

Summer Staff Information

heifetz employment opportunities

Interested in becoming a Heifetz staff member? Browse our available positions for Summer 2022 below. Employment application form can be found at the bottom of this page.

For any questions contact Claudia Encinas at claudia@heifetzinstitute.org.

We offer competitive pay for all summer positions, including stipends for internships. Campus housing and dining hall meals are provided as part of the compensation package for all summer staff and interns. Our internships meet the requirements of most programs resulting in college credit. International students with or seeking CPT or OPT are encouraged to apply for both internships and contract jobs. Resident Advisors live in single rooms in the student halls they are leading; other employees are housed in a staff dormitory in single, air-conditioned rooms in a central, convenient location on the campus of Mary Baldwin University. Parking is abundant and free of charge.
Being a staff member during our summer program and Festival of Concerts is an all-in proposition. Plan to work long, often demanding hours, to enjoy extraordinary camaraderie with your fellow staff members, to revel in some of the best music making going on anywhere in the world, and to gain immense practical and artistic experience.

Important notes for potential summer staff:

  • There are limited opportunities for time off during the employment contract period. If you know you must be away from the Institute for any reason during the summer (for a wedding or family reunion, for example) please advise us during your interview so we can plan accordingly.
  • We perform background checks on all staff members.

Heifetz Institute 2022

Summer Employment Positions

ADMINISTRATIVE TEAM

 

Faculty Assistant

Working in conjunction with the Logistics Manager, Operations Director & Festival Manager, and other members of the administrative team, the Faculty Assistant will work as a pivotal member of the Institute’s administrative team to aid faculty members in travel coordination, accommodations, and day-to-day needs. The Faculty Assistant acts as a liaison between faculty and staff, and connects them with resources they need to have a positive experience at the Heifetz Institute.

More About Our Faculty Assistant Position

POSITIONS AVAILABLE: 1

IMMEDIATE SUPERVISOR: Operations Director & Festival Manager

POSITION TYPE: In-Person, Full-Time Temporary

DATES OF EMPLOYMENT: 6/18/22 – 8/8/22

    • Online Training: 6/18/22 – 6/20/22
    • Staff Arrival Date: 6/21/22
    • In-Person Training: 6/22/22 – 6/23/22
    • Summer Festival: 6/24/22 – 8/7/22
    • Staff Departure Date: 8/8/22

The Faculty Assistant should be an individual with strong interpersonal skills–namely effective communication and respectful demeanor. A successful Faculty Assistant will have experience working with high profile artists, as well as experience booking/arranging travel.

The Faculty Assistant will work in the Institute’s administrative offices & teaching facilities and, as such, is expected to dress in appropriate attire. Ripped jeans, mini skirts, halter-tops, tank tops, shorts, and t-shirts with graphics are discouraged during business hours and concerts.

 

Requirements for the Faculty Assistant position are as follows:

  • A high school diploma is required and a bachelor’s degree (or current enrollment in a bachelor’s degree program) in music performance, music education, or arts administration is preferred
  • Experience working with high profile artists
  • Knowledge or experience in classical music
  • Ability to complete tasks in a self-directed manner
  • Responsive and attentive to communications during expanded business hours (8:00 – 22:00)
  • Must be in possession of a current Driver’s License and have a clean driving record
  • Ability to healthily cope with stressful and demanding situations
  • A commitment to the principles of diversity, equity, and inclusion as they relate to the Heifetz Institute and its community
  • Adheres to the Heifetz Institute policies and procedures in accordance with the mission and philosophy of the program
  • Proof of up-to-date vaccination against COVID-19 with an FDA approved or authorized vaccine

 

Responsibilities of the Faculty Assistant are as follows:

  • Work closely with the Director of Operations in managing the day-to-day needs of the faculty
  • Facilitate faculty travel arrangements and airport shuttle scheduling
  • Keep faculty lounge stocked and organized
  • Communicate with Studio Assistants and Scheduling team in regards to schedule updates
  • Ensure smooth transition of faculty from week to week (collect keys, change studio signs, etc.)
  • Facilitate daily communication with faculty, including managing weekly faculty meeting
  • Plan and execute weekly faculty receptions
  • Assemble and deliver faculty packets to incoming faculty members
  • Provide administrative assistance, as needed
  • Staff concerts, concert receptions, and special events as needed


Compensation

Compensation is $2,800 for the contracted period. Housing and meals will be provided for the duration of the contract. Employment is contingent upon the signing of a contract by the Faculty Assistant and the Heifetz Institute, as well as passing a background check. The Faculty Assistant will be responsible for their own transportation costs to and from the Institute.

Studio Assistant

Working in conjunction with the Logistics Manager, Operations Director & Festival Manager, and other members of the administrative team, the Studio Assistant’s primary responsibility is to ensure that the Institute’s faculty and students are connected with the correct resources to meet their needs during their time at the Institute.

More About Our Studio Assistant Position

POSITIONS AVAILABLE: 4

IMMEDIATE SUPERVISOR: Operations Director & Festival Manager

POSITION TYPE: In-Person, Full-Time Temporary

DATES OF EMPLOYMENT: 6/18/22 – 8/8/22

    • Online Training: 6/18/22 – 6/20/22
    • Staff Arrival Date: 6/21/22
    • In-Person Training: 6/22/22 – 6/23/22
    • Summer Festival: 6/24/22 – 8/7/22
    • Staff Departure Date: 8/8/22

Due to the collaborative nature of the position, the Studio Assistant should be an individual with strong interpersonal skills–namely effective communication and respectful demeanor. Additionally, a successful Studio Assistant will have professional experience with and/or aptitude for customer service and problem solving.

The Studio Assistant will work in the Institute’s administrative offices & teaching facilities and, as such, is expected to dress in appropriate attire. Ripped jeans, mini skirts, halter-tops, tank tops, shorts, and t-shirts with graphics are discouraged during business hours and concerts.

Requirements for the Studio Assistant position are as follows:

  • A high school diploma is required and a bachelor’s degree (or current enrollment in a bachelor’s degree program) in music performance, music education, or arts administration is preferred
  • Experience with customer service and/or resource management in a professional setting
  • Knowledge or experience in classical music
  • Comfortable making phone calls and writing emails
  • Ability to complete tasks in a self-directed manner
  • Responsive and attentive to communications during expanded business hours (8:00 – 22:00)
  • Ability to healthily cope with stressful and demanding situations
  • A commitment to the principles of diversity, equity, and inclusion as they relate to the Heifetz Institute and its community
  • Adheres to the Heifetz Institute policies and procedures in accordance with the mission and philosophy of the program
  • Proof of up-to-date vaccination against COVID-19 with an FDA approved or authorized vaccine

Responsibilities of the Studio Assistant are as follows:

  • Handling student and faculty requests by connecting them to the appropriate resource or relaying the information to the appropriate staff member
  • Ensure correct set-up of faculty student on a daily basis
  • Handle day-to-day assigned studio needs
  • Provide administrative support, as needed
  • Staffing concerts and/or special events as required
  • Attending all appropriate meetings

Compensation

Compensation is $2,800 for the contracted period. Housing and meals will be provided for the duration of the contract. Employment is contingent upon the signing of a contract by the Scheduling Coordinator and the Heifetz Institute, as well as passing a background check. The Scheduling Coordinator  will be responsible for their own transportation costs to and from the Institute.

Festival Intern

This is an immersive, all-in, all-hands-on deck experience working at the Institute and includes involvement in nearly every aspect of our operations during the six-week summer program. Staff internships present an excellent opportunity for students with musical backgrounds interested in arts management to broaden their experience.

More About Our Festival Intern Position

POSITIONS AVAILABLE: 3

IMMEDIATE SUPERVISOR: Operations Director & Festival Manager

POSITION TYPE: In-Person, Full-Time Temporary

DATES OF EMPLOYMENT: 6/18/22 – 8/8/22

    • Online Training: 6/18/22 – 6/20/22
    • Staff Arrival Date: 6/21/22
    • In-Person Training: 6/22/22 – 6/23/22
    • Summer Festival: 6/24/22 – 8/7/22
    • Staff Departure Date: 8/8/22

The Festival Intern will work in the Institute’s administrative offices & teaching facilities and, as such, is expected to dress in appropriate attire. Ripped jeans, mini skirts, halter-tops, tank tops, shorts, and t-shirts with graphics are discouraged during business hours and concerts.

 

Requirements for the Festival Intern position are as follows:

    • A high school diploma is required, current enrollment in bachelor’s degree in music performance, music education, or arts administration is preferred
    • Knowledge or experience in classical music
    • Strong administrative skills and familiarity with GSuite applications
    • Responsive and attentive to communications during expanded business hours (8:00 – 22:00)
    • Ability to healthily cope with stressful and demanding situations
    • A commitment to the principles of diversity, equity, and inclusion as they relate to the Heifetz Institute and its community
    • Adheres to the Heifetz Institute policies and procedures in accordance with the mission and philosophy of the program
    • Proof of up-to-date vaccination against COVID-19 with an FDA approved or authorized vaccine

 

Responsibilities of the Festival Intern are as follows:

    • Work closely with the Director of Operations and Accounts & Logistics Manager in managing the day-to-day needs the Institute
    • Maintain office hours during the week
    • Help with fielding student questions and connecting them to the appropriate staff members
    • Provide administrative assistance to team members, as needed
    • Staff concerts, concert receptions, and special events, as needed


Compensation

Compensation is $1,500 for the contracted period. Housing and meals will be provided for the duration of the contract. Employment is contingent upon the signing of a contract by the Festival Intern and the Heifetz Institute, as well as passing a background check. The Festival Intern will be responsible for their own transportation costs to and from the Institute.

Marketing Intern

Working in conjunction with the Marketing & Development Manager, the Marketing Intern’s primary responsibility is to ensure that the Institute’s many activities are accurately represented across our social media platforms, website, eNewsletters, as well as to assist with our concert live streams.

More About Our Marketing Intern Position

POSITIONS AVAILABLE: 1

IMMEDIATE SUPERVISOR: Marketing & Development Manager

POSITION TYPE: In-Person or Remote, Full-Time Temporary

DATES OF EMPLOYMENT: 6/18/22 – 8/8/22

    • Online Training: 6/18/22 – 6/20/22
    • Staff Arrival Date: 6/21/22
    • In-Person Training: 6/22/22 – 6/23/22
    • Summer Festival: 6/24/22 – 8/7/22
    • Staff Departure Date: 8/8/22

Due to the collaborative nature of the position, the Marketing Intern should be an individual with strong interpersonal skills–namely effective communication and respectful demeanor. Additionally, a successful Marketing Intern will have experience with and/or aptitude for problem solving under stressful circumstances.

If in person, the Marketing Intern will work in one of the Institute’s administrative offices and, as such, is expected to dress in appropriate attire. Ripped jeans, mini skirts, halter-tops, tank tops, shorts, and t-shirts with graphics are discouraged during business hours and concerts.

The Marketing Intern will be considered an independent contractor and will be required to sign a contract. Additionally, a background check is required.

Requirements for the Marketing Intern position are as follows:

    • Current enrollment in an undergraduate marketing program
    • Strong written and verbal communication skills
    • Ability to complete tasks in a self-directed manner
    • Experience with Photoshop, Illustrator, Canva, etc.
    • Responsive and attentive to communications during business hours
    • Ability to healthily cope with stressful and demanding situations
    • A commitment to the principles of diversity, equity, and inclusion as they relate to the Heifetz Institute and its community
    • Adheres to the Heifetz Institute policies and procedures in accordance with the mission and philosophy of the program
    • If in person, proof of up-to-date vaccination against COVID-19 with an FDA approved or authorized vaccine is required
    • Experience with the Google suite of tools, including Drive, Sheets, and Docs

Responsibilities of the Marketing Intern are as follows:

    • Assist with planning and implementation of marketing campaigns
    • Assist with the production of various marketing materials
    • Write and edit content for social media platforms
    • Monitor concert live streams
    • Attending all appropriate meetings

Compensation

Compensation is $1,500 for the contracted period. Housing and meals will be provided for the duration of the contract. Employment is contingent upon the signing of a contract by the Marketing Intern and the Heifetz Institute, as well as passing a background check. The Marketing Intern will be responsible for their own transportation costs to and from the Institute.

Shuttle Driver

Working in conjunction with the Logistics Manager and Scheduling Coordinator, the Shuttle Driver’s primary responsibility is to ensure that the safe and timely transportation of faculty, students, staff, and guests of the Institute to and from Institute facilities as well as ports of travel (airports, train stations, bus, stations, etc.).

More About Our Shuttle Driver Position

POSITIONS AVAILABLE: 1

IMMEDIATE SUPERVISOR: Operations Director & Festival Manager

POSITION TYPE: In-Person, Part-Time Temporary

DATES OF EMPLOYMENT: 6/21/22 – 8/8/22

    • Online Training: 6/18/22 – 6/20/22
    • Staff Arrival Date: 6/21/22
    • In-Person Training: 6/22/22 – 6/23/22
    • Summer Festival: 6/24/22 – 8/7/22
    • Staff Departure Date: 8/8/22

Due to the interfacing nature of the position, the Shuttle Driver should be an individual with strong interpersonal skills–namely polite communication and respectful demeanor. Additionally, a successful Shuttle Driver will have experience safely operating larger passenger vehicles (minivans and 12-seat vans).

The Shuttle Driver will come into contact with many of the Institute’s prestigious faculty & guests  and, as such, is expected to dress in appropriate attire when performing their duties.

The Shuttle Driver will be considered an independent contractor and will be required to sign a contract. Additionally, a background check is required.

Requirements for the Shuttle Driver position are as follows:

    • Experience driving larger passenger vehicles (minivans & 12-seat vans); CDL with Passenger Endorsement a plus (not required)
    • Clean driving record
    • 25+ years of age (for driving rented vehicles)
    • Responsive and attentive to communications during business hours
    • Ability to healthily cope with stressful and demanding situations
    • A commitment to the principles of diversity, equity, and inclusion as they relate to the Heifetz Institute and its community
    • Adheres to the Heifetz Institute policies and procedures in accordance with the mission and philosophy of the program
    • Proof of up-to-date vaccination against COVID-19 with an FDA approved or authorized vaccine

Responsibilities of the Shuttle Driver are as follows:

    • Safely and efficiently completing assigned daily  shuttle routes (weekdays and some weekends)
    • Safely and efficiently completing assigned pick-ups/drop-offs at ports of travel (scheduled at least 2 weeks in advance)
    • Attending all appropriate meetings

Compensation

Compensation is $15 per hour for the contracted period with an estimated 20 hours of work per week. Employment is contingent upon the signing of a contract by the Shuttle Driver and the Heifetz Institute, as well as passing a background check. The Shuttle Driver will be responsible for their own transportation costs to and from the Institute.

STUDENT LIFE TEAM

 

Student Life Coordinator

The Student Life Coordinator is an individual who exhibits strong leadership capabilities, communication skills, and conflict management techniques. The Student Life Coordinator will oversee the Student Life Team and act as supervisor to all Resident Assistants, in addition to living on-campus in the 21+ dormitory and acting as the point of contact for students over the age of 21. The Student Life Coordinator will take charge of planning and implementing cultural, educational, and recreational activities for the Institute’s student body, with particular focus on students in the Junior Division.

More About Our Student Life Coordinator Position

POSITIONS AVAILABLE: 1

IMMEDIATE SUPERVISOR: Operations Director & Festival Manager

POSITION TYPE: In-Person, Full-Time Temporary

DATES OF EMPLOYMENT: 6/18/22 – 8/8/22

    • Online Training: 6/18/22 – 6/20/22
    • Staff Arrival Date: 6/21/22
    • In-Person Training: 6/22/22 – 6/23/22
    • Summer Festival: 6/24/22 – 8/7/22
    • Staff Departure Date: 8/8/22

The Student Life Coordinator will work in the Institute’s administrative offices & teaching facilities and, as such, is expected to dress in appropriate attire. Ripped jeans, mini skirts, halter-tops, tank tops, shorts, and t-shirts with graphics are discouraged during business hours and concerts.

Requirements for the Student Life Coordinator position are as follows:

    • Must be at least 21 years of age
    • Master’s degree in education, student affairs, or related field (or current enrollment in a Master’s program), preferred
    • Experience working in Student Life or Student Affairs
    • Experience with event management and basic accounting skills desired
    • Background in classical music
    • Responsive and attentive to communications during expanded business hours (8:00 – 22:00)
    • Ability to healthily cope with stressful and demanding situations
    • A commitment to the principles of diversity, equity, and inclusion as they relate to the Heifetz Institute and its community
    • Adheres to the Heifetz Institute policies and procedures in accordance with the mission and philosophy of the program
    • Proof of up-to-date vaccination against COVID-19 with an FDA approved or authorized vaccine

Responsibilities of the Student Life Coordinator are as follows:

    • Provide full logistical organization of student events
    • Student Life budget oversight
    • Oversee team of Resident Assistants
    • Manage duty rotation
    • Hold weekly Residence Hall meetings to convey important information
    • Help facilitate weekly or bi-weekly recreational student activities
    • Holding residents accountable for their behavior
    • Educating residents on the policies and procedures of the Institute
    • Role modeling positive attitudes and behaviors
    • Helping to facilitate an environment that allows students to meet their goals
    • Mediating disputes and thereby providing opportunities to for residents to look at the world from different perspectives
    • Serving as a resource and liaison for all studios, with particular focus to students in the 21+ dormitory
    • Providing helping skills for residents in need
    • Supporting and enforcing the policies and procedures of the Faculty and Administration
    • Keeping track of resident occupancy
    • Responding to all requests and emergencies during duty hours
    • Documenting policy violations
    • Reporting maintenance, health, safety, and facility concerns
    • Other duties as assigned

Compensation

Compensation is $3,000 for the contracted period. Housing and meals will be provided for the duration of the contract. Employment is contingent upon the signing of a contract by the Student Life Coordinator and the Heifetz Institute, as well as passing a background check. The Student Life Coordinator will be responsible for their own transportation costs to and from the Institute.

Resident Assistant

Heifetz Institute RAs are individuals who exhibit strong leadership capabilities, communication skills, and conflict management techniques. The RA helps to facilitate a positive living and learning environment during the six-week program. RAs are required to live on campus (air-conditioned, single occupancy) for the duration of the summer, and will act as both resource and role model to students attending the summer program. The RA strives to provide a positive intellectual, emotional and social living environment for Institute students.  A Heifetz Institute RA displays sensitivity to and interest in people, neutrality, respect for dignity and worth of the individual, open-mindedness on issues, has a great degree of empathy, and is able to handle autonomy, make decisions, and identify and resolve issues quickly and decisively. 

More About Our Resident Assistant Position

POSITIONS AVAILABLE: 8

IMMEDIATE SUPERVISOR: Student Life Coordinator

POSITION TYPE: In-Person, Full-Time Temporary

DATES OF EMPLOYMENT: 6/18/22 – 8/8/22

    • Online Training: 6/18/22 – 6/20/22
    • Staff Arrival Date: 6/21/22
    • In-Person Training: 6/22/22 – 6/23/22
    • Summer Festival: 6/24/22 – 8/7/22
    • Staff Departure Date: 8/8/22

Requirements for the Resident Assistant position are as follows:

    • Must be at least 21 years of age
    • Bachelor’s degree in education or music related field
    • Knowledge or experience in classical music
    • Experience working in Student Life or Student Affairs
    • Responsive and attentive to communications during expanded business hours (8:00 – 22:00)
    • Ability to healthily cope with stressful and demanding situations
    • A commitment to the principles of diversity, equity, and inclusion as they relate to the Heifetz Institute and its community
    • Adheres to the Heifetz Institute policies and procedures in accordance with the mission and philosophy of the program
    • Proof of up-to-date vaccination against COVID-19 with an FDA approved or authorized vaccine

Responsibilities of the Resident Assistant are as follows:

    • The main responsibility of the Resident Advisor is to be available and to “be present;” e.g., to provide support, encouragement and leadership to his/her residential community. 
    • The RA helps to facilitate a positive living and learning environment by building relationships with his/her residents, and assisting them in developing positive relationships with each other
    • Hold weekly Residence Hall meetings to convey important information
    • Help facilitate weekly or bi-weekly recreational student activities
    • Holding residents accountable for their behavior
    • Educating residents on the policies and procedures of the Institute
    • Role modeling positive attitudes and behaviors
    • Helping to facilitate an environment that allows students to meet their goals
    • Mediating disputes and thereby providing opportunities to for residents to look at the world from different perspectives
    • Serving as a resource and liaison 
    • Providing helping skills for residents in need
    • Supporting and enforcing the policies and procedures of the Faculty and Administration
    • Keeping track of resident occupancy
    • Responding to all requests and emergencies during duty hours. 
    • Documenting policy violations
    • Reporting maintenance, health, safety, and facility concerns
    • Other duties as assigned

The Resident Assistant will work in the Institute’s administrative offices & teaching facilities and, as such, is expected to dress in appropriate attire. Ripped jeans, mini skirts, halter-tops, tank tops, shorts, and t-shirts with graphics are discouraged during business hours and concerts.

Compensation

Compensation is $2,500 for the contracted period. Housing and meals will be provided for the duration of the contract. Employment is contingent upon the signing of a contract by the Resident Assistant and the Heifetz Institute, as well as passing a background check. The Resident Assistant will be responsible for their own transportation costs to and from the Institute.

PRODUCTION TEAM

 

Media Producer

Heifetz Institute Media Producers are individuals with an aptitude for video and audio editing, preferably in the classical music field. Applicants must be able to provide a sample of their work upon submitting their application. Media Producers will report to the Director of Multimedia.

More About Our Media Producer Positions

POSITIONS AVAILABLE: 3

IMMEDIATE SUPERVISOR: Director of Multimedia

POSITION TYPE: In-Person, Full-Time Temporary

DATES OF EMPLOYMENT: 6/18/22 – 8/8/22

  • Online Training: 6/18/22 – 6/20/22
  • Staff Arrival Date: 6/21/22
  • In-Person Training: 6/22/22 – 6/23/22
  • Summer Festival: 6/24/22 – 8/7/22
  • Staff Departure Date: 8/8/22

Responsibilities of the position include, but are not limited to:

  • Capture video and/or audio of all Heifetz performances (over 50), as assigned
  • Edit, produce, and archive of footage and/or audio
  • Provide input over creative direction of content
  • Regularly update social media accounts for the duration of the summer Institute
  • Basic live sound mixing and production may be required

Qualifications:

  • Must be at least 21 years old and be in possession of valid driver’s license
  • Bachelor’s degree in related field a plus
  • Background in music desired, classical music preferred
  • Excellent organization, communication, and proofreading/editing skills
  • Ability to uphold a demanding schedule
  • Ability to lift up to 50 lbs, some physical labor may be required
  • Proficiency with the following programs:
  • Adobe Premier
  • Adobe Photoshop
  • Adobe Illustrator
  • Adobe After Effects
  • Adobe Pro Tools (or similar DAW)

Gear:

  • Must provide their own computer
  • Please send a list of available gear when submitting your application

Compensation

Compensation is $3,000 for the contracted period. Housing and meals will be provided for the duration of the contract. Employment is contingent upon the signing of a contract by the Media Producer and the Heifetz Institute, as well as passing a background check. Media Producer will be responsible for their own transportation costs to and from the Institute.

Multimedia Intern

As a Multimedia Intern, successful candidates shall work under the supervision of the Director for Multimedia, assisting, at the Director’s discretion, in the recording, editing, and production of high-quality audio content of the Heifetz International Music Institute and its Festival of Concerts. Interns may also be tasked with other multimedia responsibilities, including video and still photography, set-up and strike of multimedia equipment, setting up, determining microphone placement, and live sound mixing of both outdoor and indoor events, as well as other duties as assigned.

More About Our Multimedia Intern Position

POSITIONS AVAILABLE: 2

IMMEDIATE SUPERVISOR: Director of Multimedia

POSITION TYPE: In-Person, Full-Time Temporary

DATES OF EMPLOYMENT: 6/18/22 – 8/8/22

  • Online Training: 6/18/22 – 6/20/22
  • Staff Arrival Date: 6/21/22
  • In-Person Training: 6/22/22 – 6/23/22
  • Summer Festival: 6/24/22 – 8/7/22
  • Staff Departure Date: 8/8/22

Interns must be enrolled at an accredited institution and shall be receiving tuition credit for this work to be performed on site at the Institute.

In order to receive such credits, interns must be onsite at the Institute for the period specified above, and receive a minimum satisfactory rating from the Director of Multimedia, the General Manager, and / or his or her designee.

Knowledge: Applicants must have experience recording live classical music concerts including but not limited to solo violin, viola and cello (with or without piano), string chamber groups and small chamber ensembles; working and editing within Avid ProTools; an understanding of microphone placement techniques with a focus on accurate concert replication; a knowledge of various microphones and their functions; and set-up and strike of recording equipment.

Applicants are not required to have prior live sound experience but will be expected to learn various roles and functions of setting up for live sound reinforcement and recording. Video production experience is not required but familiarity with the basic functions of DSLR video capture and editing within Adobe Premiere CC is highly encouraged. Housing: Interns will be provided all dining hall meals and housing at no charge on Mary Baldwin University’s campus in Staunton, Virginia.

Compensation

Compensation is $2,000 for the contracted period. Housing and meals will be provided for the duration of the contract. Employment is contingent upon the signing of a contract by the Multimedia Intern and the Heifetz Institute, as well as passing a background check. The Multimedia Intern will be responsible for their own transportation costs to and from the Institute.

Assistant Stage Manager

Working in conjunction with the Stage Manager, Artistic Team, and the Front of House team, the Assistant Stage Manager’s primary responsibility is to aid the Stage Manager in ensuring that the Institute’s many concerts have the stagehands, equipment, stageplan, and action plans necessary for successful, effective concert experiences.

More About Our Assistant Stage Manager Position

POSITIONS AVAILABLE: 1

IMMEDIATE SUPERVISOR: Stage Manager

POSITION TYPE: In-Person, Full-Time Temporary

DATES OF EMPLOYMENT: 6/18/22 – 8/8/22

    • Online Training: 6/18/22 – 6/20/22
    • Staff Arrival Date: 6/21/22
    • In-Person Training: 6/22/22 – 6/23/22
    • Summer Festival: 6/24/22 – 8/7/22
    • Staff Departure Date: 8/8/22

Due to the collaborative nature of the position, the Assistant Stage Manager should be an individual with strong interpersonal skills–namely effective communication and respectful demeanor. Additionally, a successful Assistant Stage Manager will have experience with live production and personnel management.

The Stage Manager will work in all  of the Institute’s concert venues and, as such, is expected to dress in appropriate attire that allows for the comfortable and safe movement of equipment. Concerts require the Assistant Stage Manager to wear all-black attire (including shoes). With the exception of the Heifetz t-shirt provided, no visible logos or brands are not permitted at concerts. Ripped jeans, mini skirts, halter-tops, tank tops, and shorts are not acceptable attire for a concert uniform.

The Assistant Stage Manager will be considered an independent contractor and will be required to sign a contract. Additionally, a background check is required.

Requirements for the Assistant Stage Manager position are as follows:

    • A high school diploma is required and a bachelor’s degree
    • Experience with live event production (preferably classical music) and personnel management  in a professional setting
    • Ability to lift at least 50 pounds
    • Knowledge or experience in classical music
    • Ability to complete tasks in a self-directed manner
    • Responsive and attentive to communications during business hours
    • Ability to healthily cope with stressful and demanding situations
    • A commitment to the principles of diversity, equity, and inclusion as they relate to the Heifetz Institute and its community
    • Adheres to the Heifetz Institute policies and procedures in accordance with the mission and philosophy of the program
    • Proof of up-to-date vaccination against COVID-19 with an FDA approved or authorized vaccine

Responsibilities of the Stage Manager are as follows:

    • Creating stage plots, equipment lists, and personnel lists (stagehands) for all Institute concerts
    • Generating rehearsal reports for all Institute dress rehearsals
    • Running some Institute concerts
    • Communicating with the Artistic Team regarding required changes and updates to concert programs and schedules
    • Staffing special events as required
    • Attending all appropriate meetings

Compensation

Compensation is $3,000 for the contracted period. Housing and meals will be provided for the duration of the contract. Employment is contingent upon the signing of a contract by the Assistant Stage Manager and the Heifetz Institute, as well as passing a background check. The Assistant Stage Manager will be responsible for their own transportation costs to and from the Institute.

Ready to Apply?

Fill out our simple application form and submit your resume and cover letter. You can address cover letters to Operations Director & Festival Manager, Claudia Encinas. Should you have any questions about the employment application process, feel free to call our office 540-907-4446.

Volunteer Opportunities

Would you like to step out of the audience and step into a supporting role behind the scenes? Volunteers are needed primarily during June, July, and August, but we also use some round-the-year help in our downtown Staunton, VA gift shop and our Heifetz On Tour activities. Our volunteers provide a variety of services, ranging from ushering at concerts to transporting our faculty and guest artists to and from regional airports during the six-week summer Festival of Concerts. If you’d like to contribute your time and talents to the Institute, let’s talk! Please email claudia@heifetzinstitute.org, or call our office at 540.907.4446.