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Employment & Volunteer Opportunities

Summer Staff Information

heifetz employment opportunities

Interested in joining our 2021 Summer team? Approximate dates of employment are June 24 – August 7, 2021. A few staff may be asked to arrive earlier or later; all will depart no later than August 8. We will begin accepting applications for the 2021 festival season in Spring of 2021. Available positions and descriptions are listed below.

*Note: at this time we cannot be certain whether our 2021 Summer Institute will take place in person or online. For details on the 2020 Virtual Institute, which closely followed the rhythms and routines of the in-person experience, see here.

We offer competitive pay for all summer positions, including stipends for internships. Campus housing and dining hall meals are provided as part of the compensation package for all summer staff and interns. Our internships meet the requirements of most programs resulting in college credit. International students with or seeking CPT or OPT are encouraged to apply for both internships and contract jobs. Resident Advisors live in single rooms in the student halls they are leading; other employees are housed in a staff dormitory in single, air-conditioned rooms in a central, convenient location on the campus of Mary Baldwin University. Parking is abundant and free of charge.
Being a staff member during our summer program and Festival of Concerts is an all-in proposition. Plan to work long, often demanding hours, to enjoy extraordinary camaraderie with your fellow staff members, to revel in some of the best music making going on anywhere in the world, and to gain immense practical and artistic experience.

Important notes for potential summer staff:

  • There are limited opportunities for time off during the seven-week employment contract period. If you know you must be away from the Institute for any reason during the summer (for a wedding or family reunion, for example) please advise us during your interview so we can plan accordingly.
  • We perform background checks on all staff members.

To apply, please email your cover letter and resume to Jennifer Roe, General Manager ([email protected]). Please note the position or positions in which you are interested in the body or subject line of your email.
There are additional summer positions available with our HeifetzPEG program for exceptionally gifted students ages 9 – 13. Click here to learn more.

Heifetz Institute 2021 Summer Employment Positions

Residential Assistant

Heifetz Institute Resident Assistants exhibit strong leadership capabilities, social and emotional intelligence, and excellent communication skills. RAs are required to live on campus for the duration of the summer, and act as both resource and role model to students attending the summer program. They also assist with our full schedule of concerts and events. We are also seeking a qualified individual to act as Student Life Coordinator, overseeing residential staff, coordinating student activities, and enhancing the student experience.

More About Our Residential Assistant Position

Positions available: 4
Duration: 06/18/2021 – 08/12/2021 (approx.)
Contract pay, housing, and meals are provided

Responsibilities of the position include, but are not limited to:

  • Serving in on-duty rotation to ensure the safety and security of our student body
  • Preparing campus for student arrivals; assisting with student registration/check-in, as well as the check-out process at the end of the Institute
  • Attending staff meetings and holding weekly floor meetings
  • Planning & executing weekly community building exercises/events for your students
  • Collaborating with other RAs to plan & execute weekly all-student programs
  • Being available to answer students’ questions and assist with problem solving
  • Responding to emergencies and crises that may arise, notably by contacting the appropriate personnel (i.e. campus security, Student Life Supervisor, etc.)
  • Exhibiting knowledge of the resources available to students both on and off campus
  • Having awareness of students’ medical conditions and needs
  • Assisting in running student evaluations at the beginning and end of the Institute
  • Stepping into a variety of roles during Heifetz Institute concerts and events (i.e. usher, stagehand, front of house, etc.)
  • Covering shifts in the Institute gift shop, as needed
  • Accompanying students on off-campus excursions; organizing activities for the students on your hall
  • Assisting with the set-up and breakdown of the Institute
  • Other duties as assigned

Qualifications:

  • 21 years and older preferred; must have a valid driver’s license
  • A background in Residence Life/Housing a plus
  • Competency in Microsoft Office, G Suite, and with Apple computers
  • Interest in or experience with classical music a plus, but not required
  • Must be willing and able to learn a wide range of skills, and think on one’s feet when under pressure
  • Able to lift up to 50 lbs, some physical labor may be required

Multimedia Producer

The Multimedia Producers are experienced young professionals with the ability to behave professionally while interacting with students, faculty, and audience members of the Heifetz International Music Institute. Applicants must be able to provide a sample of their work upon submitting their application. The Multimedia Producers will report to the Senior Multimedia Producer and the President & CEO of the Institute.

More About Our Multimedia Producer Position

Positions Available: 2
Duration: 06/18/2021 – 08/12/2021 (approx.)
Contract pay, housing, and meals are provided

Responsibilities of the position include, but are not limited to:

  • Capture video and/or audio of all Heifetz performances (over 50), as assigned
  • Edit, produce, and archive of footage and/or audio
  • Provide input over creative direction of content
  • Regularly update social media accounts for the duration of the summer Institute
  • Basic live sound mixing and production may be required

Qualifications:

  • Must be at least 21 years old and be in possession of valid driver’s license
  • Bachelor’s degree in related field a plus
  • Background in music desired, classical music preferred
  • Excellent organization, communication, and proofreading/editing skills
  • Ability to uphold a demanding schedule
  • Ability to lift up to 50 lbs, some physical labor may be required
  • Proficiency with the following programs:
  • Adobe Premier
  • Adobe Photoshop
  • Adobe Illustrator
  • Adobe After Effects
  • Adobe Pro Tools (or similar DAW)

Gear:

  • Must provide their own computer
  • Must own a camera, lenses, and tripod (Canon cine line strongly preferred)
  • Please send a list of available gear when submitting your application

Multimedia Intern

As a Multimedia Intern, successful candidates shall work under the supervision of the Director for Multimedia, assisting, at the Director’s discretion, in the recording, editing, and production of high-quality audio content of the Heifetz International Music Institute and its Festival of Concerts. Interns may also be tasked with other multimedia responsibilities, including video and still photography, set-up and strike of multimedia equipment, setting up, determining microphone placement, and live sound mixing of both outdoor and indoor events, as well as other duties as assigned.

More About Our Multimedia Intern Position

Positions Available: 2
Duration: 06/18/2021 – 08/12/2021 (approx.)
Payment Stipend; housing, and meals are provided

Interns must be enrolled at an accredited institution and shall be receiving tuition credit for this work to be performed on site at the Institute.

In order to receive such credits, interns must be onsite at the Institute for the period specified above, and receive a minimum satisfactory rating from the Director of Multimedia, the General Manager, and / or his or her designee.

Knowledge: Applicants must have experience recording live classical music concerts including but not limited to solo violin, viola and cello (with or without piano), string chamber groups and small chamber ensembles; working and editing within Avid ProTools; an understanding of microphone placement techniques with a focus on accurate concert replication; a knowledge of various microphones and their functions; and set-up and strike of recording equipment.

Applicants are not required to have prior live sound experience but will be expected to learn various roles and functions of setting up for live sound reinforcement and recording. Video production experience is not required but familiarity with the basic functions of DSLR video capture and editing within Adobe Premiere CC is highly encouraged. Housing: Interns will be provided all dining hall meals and housing at no charge on Mary Baldwin University’s campus in Staunton, Virginia. A small stipend is provided, and paid in two installments during your time at the Institute.

Artistic Coordinator

Heifetz Institute Artistic Coordinators are individuals who possess strong communication skills, thorough knowledge of both chamber and solo string repertoire, a background in classical music performance, and the ability to work under strict deadlines.

More About Our Artistic Coordinator Position

Positions Available: 2
Duration: 06/18/2021 – 08/12/2021 (approx.)
Contract pay, housing, and meals are provided

Responsibilities of the position include, but are not limited to:

  • Drafting programs for Heifetz performances
  • Collecting and organizing concert request forms
  • Assisting the Artistic Director, Director of Communication Training, and/or President & CEO with running the sound check before each performance
  • Working closely with Artistic Director and President & CEO and participating in weekly programming meetings
  • Availability to work as backstage or front-of-house crew for Heifetz performances
  • Availability to maintain office hours during the week
  • Maintaining the Institute’s music library
  • Making copies and distributing sheet music, as needed
  • Assisting in running student evaluations
  • Attending staff meetings
  • Working occasional odd hours (late evening or early morning)
  • Assisting with set-up and breakdown of summer Institute
  • Other duties as assigned

Qualifications:

  • Possess a background in classical music
  • Proficiency on an instrument a plus
  • Ability to interact confidently with faculty, students, and administration
  • Exhibit excellent organization, communication, and proofreading/editing skills
  • Ability to uphold a demanding schedule
  • Competency in Microsoft Office, Google Apps, and with Apple computers
  • Ability to lift up to 50 lbs, some physical labor may be required
  • Possess a valid driver’s license

Administrative Assistant/Festival Assistant

The Heifetz Institute Administrative Assistants are highly motivated and organized individuals with a background in classical music and a serious interest in arts administration. Each Administrative Assistant will have a specific focus, in addition to their other responsibilities, either acting as a faculty liaison or managing the box office. If you have a preference, please indicate so in your application.

More About Our Administrative Assistant/Festival Assistant Position

Positions Available: 2
Duration: 06/18/2021 – 08/12/2021 (approx.)
Contract pay, housing, and meals are provided

Responsibilities for these positions include but are not limited to:

  • Working closely with General Manager and Operations Manager in tackling the daily needs of the Institute
  • Helping coordinate staff assignments for daily events and performances
  • Maintaining office hours during the week
  • Working odd hours (late evening/early morning) when needed
  • Covering shifts in the Institute’s gift shop as needed
  • Providing administrative assistance to the
  • Artistic Coordinators as assigned
  • Assisting with Box Office management, under the supervision of the General Manager and the Operations Manager
  • Communicating with Institute faculty and Artists-in-Residence regarding their everyday needs and arranging their airport pick-ups and drop-offs
    Other duties as assigned

Qualifications:

  • 21 years or older preferred (not required); must have valid driver’s license
  • A background or strong interest in classical music
  • Exhibit excellent organization and communication skills
  • Display competency in Microsoft Office, Google Apps, and with Apple computers
  • Have familiarity with the Eventbrite.com ticketing system (a plus, not a requirement)
  • Able to uphold a demanding schedule and work well under pressure
  • Display a positive attitude when learning new skills and addressing new challenges

Assistant Stage Manager

Our Assistant Stage Manager works with our Stage Manager to facilitate all concert operations, including dress rehearsals and sound checks, during the six-week summer Festival of Concerts (50+ concerts and events). The Assistant Stage Manager also facilitates opening and closing student performance assessments, attends regular staff meetings, and assists with outdoor events. Enjoy producing a high-level product in a high-pressure environment while working alongside some of the most prestigious names in the classical music industry, some of the most enjoyable colleagues you’ll ever know, and one of the warmest, most supportive and enthusiastic audiences anywhere in the world.

More About Our Assistant Stage Manager Position

Positions Available: 1
Duration: 06/18/2021 – 08/12/2021 (approx.)
Contract pay, housing, and meals are provided

Responsibilities:

  • Assist with all concert operations during the six-week summer Festival of Concerts (40+ concerts and events)
  • Set up and perform scene changes during concerts; set up warm-up rooms for performers; call performers to the stage door
  • During dress rehearsals and sound checks, set up and spike the stage for each piece. Be available to performers during rehearsals
  • Keep the backstage area clean and free of obstacles/hazards; set-up lights, replace gels, place signs, keep auditorium free of debris
  • Assist with opening and closing student performance evaluations
  • Attend regular staff meetings

Qualifications:

  • Background in stage-managing preferred (theater, music, etc.)
  • 21 years or older preferred; must hold a valid driver’s license
  • Ability to lift up to 50 lbs

Administrative Fellows

Heifetz Institute Administrative Fellows will work directly with both our President & CEO and our Artistic Director during the festival. Ideal candidates will have a background in music, be highly organized administrators, and interested in developing their skills in Arts Administration. Strong communication skills, the ability to interact on a professional basis with students, faculty, staff, and patrons, and faultless reliability and trustworthiness are key attributes for the successful candidates.

More About Our Administrative Fellows Position

Positions Available: 2
Duration: 06/18/2021 – 08/12/2021 (approx.)
Contract pay, housing, and meals are provided

Qualifications:

  • Possess a background in classical music
  • Proficiency on an instrument a plus
  • Deep knowledge of string and chamber music repertoire
  • Ability to interact confidently with faculty, students, administration, donors, and audience members
  • Exhibit excellent organization, communication, and proofreading/editing skills
  • Ability to uphold a demanding schedule
  • Competency in Microsoft Office, G Suite products, and with Apple computers
  • Ability to lift up to 50 lbs, some physical labor may be required
  • Possess a valid driver’s license

Staff Interns – Artistic, Administrative, Tech/Media

Our internships offer an immersive, all-in, all-hands-on deck experience working at the Institute and include involvement in nearly every aspect of our operations during the six-week summer program. Staff interns also assist with our HeifetzPEG program for exceptionally gifted young string players ages 9 – 14. Staff internships present an excellent opportunity for students, recent graduates, or those seeking a new career path with musical backgrounds interested in arts management, multimedia production, and concert operations to broaden and deepen their experience. Looking for college credit? Our internships more than meet the requirements of most for-credit internship programs. Include your school’s requirements when applying.

More About Our Administrative Fellows Position

Positions Available: 2

Stipend plus housing and meals provided.

HeifetzPEG

Click here to see our HeifetzPEG employment opportunities.

Volunteer Opportunities

Would you like to step out of the audience and step into a supporting role behind the scenes? Volunteers are needed primarily during June, July, and August, but we also use some round-the-year help in our downtown Staunton, VA gift shop and our Heifetz On Tour activities. Our volunteers provide a variety of services, ranging from ushering at concerts to transporting our faculty and guest artists to and from regional airports during the six-week summer Festival of Concerts. If you’d like to contribute your time and talents to the Institute, let’s talk! Please email [email protected], or call our office at 540.907.4446.